Inventory & Logistics Specialist

Job Summary

The Inventory & Logistics Specialist manages product movement from authentication through shipment. You will collaborate across teams to maintain accurate records, protect product quality and deliver exceptional customer experiences.

Main Duties & Responsibilities

• Authenticate luxury handbags and accessories using brand-specific standards.
• Investigate questionable items and stay current on counterfeit detection trends.
• Record and reconcile inventory data, resolving discrepancies quickly.
• Manage product flow, including returns, damages and stock adjustments.
• Maintain clean, organised storage areas that support efficient picking.
• Coordinate daily transfers between departments, warehouses and partners.
• Prepare accurate domestic and international shipping documentation and labels.
• Monitor courier performance, addressing delivery, customs or compliance issues.
• Track freight spend and recommend cost-saving improvements.
• Inspect inbound and outbound items to uphold quality and listing accuracy.
• Maintain detailed inventory and shipment records, producing timely reports.
• Share status updates with purchasing, sales and customer service teams.

This overview reflects core responsibilities. Additional duties may be assigned as our business evolves.

Qualifications & Requirements

• Proven experience in supply chain management, preferably in secondhand luxury goods.
• Strong organisation, accuracy and attention to detail.
• Proficiency in Microsoft Office tools and inventory management tools – knowledge in ERP systems (SAP), Notion and Slack is a plus.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Fluent English communication; JLPT N3 or above is a plus.
• Post-college or university degree (Bachelor's) is required.
• Valid Japan work visa with at least one year of eligibility remaining.

Preferred Experience

• Background in luxury consignment or resale.
• Luxury authentication certifications.
• Understanding of international shipping procedures and customs.

Physical Requirements

Comfortable standing, moving and lifting 15–20 kg as needed.

Compensation & Benefits

• Performance bonus eligibility after one year.
• Reimbursed commuter costs from home to office.

What You Need to Know

• Eligibility: Working Holiday Visa holders are not eligible to apply. Visa renewal sponsorship after six months of proven performance.

Interview Process

• Video conference (initial screen).
• In-person interview.
• Job offer.

Applicants living in Tokyo will be given priority. If you plan to relocate to the Greater Tokyo Area, please mention it in your cover letter.